Box plots (also called box and whisker charts) provide a great way to visually summarize a dataset, and gain insights into the distribution of the data.

In this tutorial, we will discuss what a box plot is, **how to make a box plot in Microsoft Excel** (new and old versions), and how to interpret the results.

## What is a Box Plot (Box and Whisker Chart)?

A box plot is used in statistical analysis to visualize the distribution in a set of data.

The box plot divides numerical data into *‘quartiles’ *or four parts.

The main *‘box’ *of the box plot is drawn between the first and third quartiles, with an additional line drawn to represent the second quartile, or the *‘median’*.

The width of the box basically marks the most concentrated area of the data distribution.

A box plot can also contain *‘whiskers’ *which are simply lines that depict the minimum and maximum values that are outside the first and third quartiles.

## Why Use a Box Plot?

A box plot is a great way to visually summarize your data using 5 descriptive indicators.

They can be quite helpful when you want to see how the data is distributed and the range to which the data extends.

In this way, box plots also help us find outliers and can tell if the data is symmetric or skewed.

Box plots are especially helpful when you want to compare different sample distributions, and since it provides a 5-point summary of the entire dataset, it is really useful when the datasets you are studying are very large.

## How to Interpret a Box Plot

Before we see how to create a box plot (also called a box and whisker chart), let us first learn to understand and interpret a box plot.

The image below shows employee salaries of a given company:

This data can be represented with a box and whisker plot as shown below:

Let us interpret this chart by looking at its 5 indicators:

- The tip of the top whisker (line) marks the
*maximum*value in the data. From the above chart we can see that the highest salary paid by the company is $40,000. - The length of the top whisker represents how far the highest value is from the median of the dataset. This value can help us identify if the dataset is skewed or if there are any potential outliers.
- The top edge of the box marks the
*third quartile*of the data. - The bottom edge of the box marks the
*first quartile*of the data. - The line that runs across the middle of the box is the
*second quartile*or the*median*value of the data. - The vertical width of the box represents the spread in the data. In other words, it tells us if there is a large amount of variation in employee salaries or if they are more or concentrated around the median. In the above chart, we can see that the range of salaries is 40,000-10,000 = $30,000.
- The length of the bottom whisker represents how far the lowest value is from the median of the dataset. This also helps us see if the dataset is skewed.
- The tip of the bottom whisker marks the
*minimum*value in the data (or the lowest salary paid by the company). From the above chart we can see that the highest salary paid by the company is $10,000.

## How to Create a Box Plot Chart in Excel

Now that we understand box plots a little better, let us see how to create them in Excel.

Up until Excel 2016, there was no separate feature in Excel to create box plots.

As such, in older versions, if you need to create a box plot, you need to improvise a stacked chart and convert it into a box plot.

The box plot was included as a separate charting option only from Excel 2016 onwards.

So, in this tutorial, we will show you how to create a box plot in both older as well as newer Excel versions.

We are going to create the box plot based on the dataset shown below:

The above screenshot displays employee salaries for two different companies – *Company A* and *Company B*.

Let us see how to create a box plot from the above data in both older and newer Excel versions.

### Creating a Box Plot in Newer Excel Versions (2016, 2019, & Office 365)

If you’re using newer versions of Excel-like Excel 2016 or Excel in Office 365, creating a box plot is much simpler.

This is because these versions already have a template to create a box plot.

So you can generate a chart directly from your original dataset and you don’t need to compute quartiles or differences between the quartiles, etc.

For example, on Office 365, all you need to do is:

- Select the range of cells containing your data. In our case, we can directly select the cells in the range A1:A10.
- From the
*Insert*tab, click on the icon for*Insert Statistic Chart*as shown in the image below:

- This displays a dropdown menu, from where you can select the
*‘Box and Whisker*’ chart.

- You should now get a Box Plot of your data.

- By default, the box plot performs quartile calculation with
*exclusive median*. To convert it into*inclusive median*, select the*Series Options*icon from your*Format Data Series*sidebar and check the radio button next to ‘*Inclusive median*’ under the ‘*Quartile Calculation*’ category:

As you can see, in just a few clicks, you get a box plot ready. You can now go ahead and change the Chart title.

**Note**: The crosses that you can see in each box indicate the *mean *of the dataset.

### Creating a Box Plot in Older Excel Versions (2013, 2010, 2007)

Older Excel versions do not have chart templates to create a box plot, but you can create one from a stacked bar chart.

To create a box plot in Excel versions 2013 and older, you need to follow the steps shown below:

- Compute 5 summary descriptors from the data
- Compute the Quartile differences
- Create a stacked column chart from the above computed values
- Convert the stacked column chart into a box plot.

Let us see how to perform each of these steps in more detail.

#### Step 1: Compute the 5 Summary Descriptors from the Data

First, we need to compute the 5 summary descriptors.

For this, create a second table based on the main data, using the formulas shown below (Make sure they are in the same order as shown below too):

Descriptor | Formula |

Minimum Value | =MIN(range) |

First Quartile | =QUARTILE.INC(range,1) |

Median | =QUARTILE.INC(range,2) |

Third Quartile | =QUARTILE.INC(range,3) |

Maximum Value | =MAX(range) |

Here are the formulas that we used for our sample dataset:

#### Step 2: Compute the Quartile Differences

The next step is to find the differences between each of the above-computed values. These will help us specify the heights for every column segment of our stacked column chart.

Create a third table. In this table, specify the following values:

**In the first row**: The*minimum*values of your data. In our example, the formulas used are =E3 and =G3.**In the second row**: The difference between the*first quartile*and*minimum*value. In our example, the formulas are =E4-E3 and =G4-G3.**In the third row**: The difference between the*second*and*first quartiles*. In our example, the formulas are =E5-E4 and =G5-G4.**In the fourth row**: The difference between the*third*and*second quartiles*. In our example, the formulas are =E6-E5 and =G6-G5.**In the fifth row:**The difference between the*maximum*value and the*third quartile*. In our example, the formulas are =E7-E6 and =G7-G6.

Here’s a screenshot of the third table, after applying to our sample dataset:

#### Step 3: Create a Stacked Column Chart from the Computed Values

Now that we have computed all the required differences, we can use these to specify the heights of each column segment for the column chart.

We will later modify this column chart and convert it into a box plot.

- Select the range of cells containing the third table (in our case, cell range J2:K7).

- From the
*Insert*tab, select the*Insert Column Chart*button (under the*Charts*group).

- Select the
*Stacked Column*(under the*2-D Column*category) from the dropdown that appears.

- This creates a stacked column chart based on our selected range of cells. However, notice that this does not yet look like a box plot. This is because the chart was created by selecting data horizontally from your selection, rather than vertically.

- To reverse this, right click on the chart and click on ‘
*Select Data*’ from the context menu that appears.

- Click on the
*Switch Row/Column*button from the dialog box and click OK.

Your stacked column chart should now more or less resemble a box chart, with 5 segments for each column:

You can now go ahead and change the chart title and get rid of the legend if you need to.

#### Step 4: Convert the Stacked Column Chart into a Box Plot

We are not done yet. We still need to convert this chart into a proper box plot.

For this, follow the steps shown below:

##### Remove the bottom segment from all the stacked columns

- Select the lowest segment of any of one of the stacked columns. You will notice that clicking on a segment of a single column automatically selects that segment in all the columns.

- Next, select the
*Format*tab from the*Chart Tools*tab and click on*Format Selection*from the*Current Selection*group.

- This opens the
*Format Data Series*sidebar to the right of your Excel window. Under*Series*options, click on the icon for*Fill and line*.

- Under the
*Fill*category, check the radio button next to*No Fill*.

- The lowest segment of all your stacked columns should now disappear.

##### Convert the top and second to bottom segments into whiskers for the box plot

- Select the second to bottom segment of the stacked columns.

- Select the
*Design*tab from the*Chart Tools*tab and click on*Add Chart Element*from the*Chart Layouts*group.

- From the dropdown menu that appears, select
*Error Bars*->*Standard Deviation*.

- This will add error bars to all the stacked columns as shown below.

- Select the error bar on any one stacked column. It will automatically select the error bars on all the stacked columns. From the
*Format Error Bars*sidebar, click on the icon for*Error Bar Options*.

- Under the
*Direction*category, check the radio button next to*‘Minus’*. Under the*End Style*category, check the radio button next to ‘*No Cap’*and under the*Error Amount*category, select the radio button next to*Percentage*. Change the percentage to 100% in the input box next to it.

- Finally remove the second to bottom segment, so that only the lower whisker is visible. For this again select the segment, and click on
*No Fill*from the*Format Data Series*.

- Repeat the same steps (a. to h.) on the topmost segment of the stacked column chart, to convert it into the top whisker of the box plot.

- So far, this is how your chart should be looking:

**Change the fill and outline for the middle 2 sections**:

- Select the second from top section of the stacked column chart (the yellow segment in our sample chart).

- From the
*Format Data Series*sidebar, select the icon for*Fill and Line*under*Series Options*and check the radio button next to*Solid Fill*. - Select an appropriate Fill color and Transparency. For our sample chart, we used the default
*‘Blue, Accent 1*’ color and a transparency of 60%.

- Under the
*Border*category, check the radio button next to*Solid line*and select an appropriate color and transparency for the box border. We left it at the default settings.

- Repeat the steps a. To d. for the grey segment of your stacked chart too.

Your end result should like an actual box plot, as shown in the screenshot below:

## Limitations of the Box Plot

There are a few points to note about box plots:

- The box plot is good at representing bell shaped or Gaussian distributions, but can hide certain important insights in case of bimodal or other non-Gaussian distributions.
- Box plots are not very intuitive at first glance. So, people who are not really familiar with concepts like quartiles, etc. might not be able to understand or interpret a box plot correctly.

These limitations aside, if your data is more or less symmetrically distributed around the median, then the box plot can help you understand the distribution at a glance, even if you have a really large dataset.

Moreover, the box plot can be quite helpful in understanding the distribution and range of data. As such, the merits of the box plot far outnumber the demerits.

In this tutorial, we showed you how to create a box plot using both older and newer versions of Excel. We hope it was helpful for you.

**Other articles you may also like:**